Services
At Carey Duncan Design, we offer full project services as outlined below by the South African Council for the Landscape Architectural Professions (SACLAP), through which Carey Duncan, Owner, is a Registered Professional Landscape Architect.
Project stages are adjusted according to the country in which the project is situated and the nationality of the client and project team. Our team is flexible enough to navigate between Anglo-Saxon methods and French ones.
STAGE 1: INCEPTION
This stage is in broad terms defined as follows:
Establish the client requirements and preferences, assess user needs and options, the appointment of
necessary consultants, establish the project brief including project objectives, priorities, constraints,
assumptions, aspirations, and strategies.
Stage 1 services
- Assist in developing a clear project brief.
- Attend project initiation meetings.
- Advise on the procurement policy for the project.
- Advise on rights, constraints, consents and approvals.
- Advise on the other consultants and services required.
- Define the consultant’s scope of work and services.
- Determine availability of data, drawings and plans relating to the project.
- Advise on the necessary surveys, analyses, tests and or other investigations where such
information will be required. - Advise on appropriate financial design criteria.
- Provide necessary information within the agreed scope of the project to the other consultants.
STAGE 2: CONCEPT AND VIABILITY
This stage is in broad terms defined as follows:
Prepare and finalize the project concept in accordance with the brief including the scope, scale, character, form, function, and viability of the project.
Stage 2 services
- Agree on the documentation program with the principal consultant and the other consultants.
- Attend design and consultants’ meetings.
- Prepare concept design based on the client’s brief.
- Consult with the other consultants and incorporate their input.
- Discuss design concept with local and other authorities as required.
- Advise the client regarding further surveys, analysis, tests and investigations which may be required.
- Refine and assess concept design to ensure conformity with statutory requirements and consents.
- Co-ordinate design interfaces with the other consultants.
- Select hard and soft landscape construction materials.
- Prepare cost estimates as required.
- Submit presentation of the design concept to the client for approval.
- Prepare and submit the landscape development plan to the local authority for approval where applicable.
- Liaise, co-operate and provide necessary information to the client, principal consultant and other consultants.
STAGE 3: DESIGN DEVELOPMENT
This stage is in broad terms defined as follows Develop the approved concept to finalise the design, outline specifications, cost plan, financial viability and program for the project
Stage 3 services
- Review the documentation program with the principal consultant and the other consultants.
- Attend design and consultants’ meetings.
- Incorporate the client’s detailed requirements into the landscape design.
- Give due consideration to, incorporate and co-ordinate the other consultants’ designs into the landscape design where necessary.
- Prepare design development drawings including draft technical details and outline specifications.
- Review and evaluate design and outline specifications and exercise cost control.
- Prepare detailed estimates of construction costs.
- Liaise, co-operate and provide necessary information to the client, principal consultant and other consultants.
Obtain project specific requirements from the local and or other authorities in order to ensure conformity with requirements.
STAGE 4: DOCUMENTATION AND PROCUREMENT
This stage is in broad terms defined as follows Prepare the construction and procurement documentation, confirm and implement the procurement strategies and procedures for effective and timeous procurement of necessary resources for the execution of the project.
Stage 4 services
- Assist with local and or other authority submission(s).
- Attend design and consultants’ meetings.
- Prepare specifications for the works and agree preambles.
- Co-ordinate services and prepare necessary services co-ordination drawings.
- Check cost estimate and adjust documents if necessary to remain within budget.
- Assist the principal consultant in formulation of procurement strategy for contractors.
- Review working drawings for compliance with the approved budget.
- Prepare documentation for contractor procurement.
- Assist the principal consultant with calling for tenders and/or negotiation of prices.
- Liaise, co-operate and provide necessary information to the principal consultant and the other consultants.
- Assist with evaluation of tenders.
- Assist with the preparation of contract documentation for signature.
- Assess samples and products for compliance and design intent.
STAGE 5: CONSTRUCTION
Manage, administer, and monitor the contracts and processes, including the preparation and co- ordination of the procedures and documentation to facilitate practical completion of the works.
Stage 5 services
- Attend the site handover.
- Issue construction documentation in accordance with the documentation programme.
- Carry out contract administration procedures delegated by the principal agent in terms of the contract.
- Prepare schedules of predicted cash flow.
- Prepare pro-active estimates for proposed variations for client decision making.
- Attend regular site, technical and progress meetings.
- Inspect the works for conformity to contract documentation.
- Adjudicate and resolve financial claims by contractor(s).
- Assist in the resolution of contractual claims by the contractor.
- Establish and maintain financial control system.
- Clarify details and descriptions during construction as required.
- Prepare valuations for payment certificates.
- Approve valuations for payment.
- Witness and review all tests and mock-ups carried out both on and off site.
- Check and approve subcontract shop drawings for design intent.
- Update and issue the drawings register.
- Issue contract instructions as and when required.
- Review and comment on operations and maintenance manuals, guarantees, certificates and warranties.
- Inspect the works and issue practical completion and defects lists.
STAGE 6: CLOSE-OUT
Fulfill and complete the project close-out including the preparation of the necessary documentation to facilitate effective completion, handover, and operation of the project.
Stage 6 services
- Inspect and verify the rectification of defects.
- Prepare valuation for payment.
- Approve relevant payment valuations and completion certificates.
- Advise on soft landscape maintenance.
- Prepare and/or procure operations and maintenance manuals, guarantees and warranties.
- Prepare and/or procure as-built drawings and documentation.